October 1, 2013 Deadline for Healthcare Notice
The U.S. Department of Labor recently issued a mandate to employers, including local government employers even if they are not otherwise subject to the insurance coverage provisions of the Affordable Care Act (commonly referred to as Obamacare), to provide notice to their employees of available insurance coverage through the employer or through the public exchange option that will be established by the federal government or the states under the Affordable Care Act.
For new employees hired on or after October 1, 2013, employers must provide notice at the time of hiring (or within 14 days of hiring in 2014 and thereafter).
For current employees that were hired before October 1, 2013, employers must provide notice not later than October 1, 2013.
The notices must be provided in writing in a manner calculated to be understood by the average employee. Notice may be provided by first-class mail or electronically if the requirements of the Department of Labor’s electronic disclosure safe harbor are met. The Department of Labor has provided information about the requirement and model notices (one for employers with health plans and another for employers without health plans) on its website. Local governments who have questions about the notice requirement or need assistance in preparing and providing the required notice are encouraged to contact their local government attorney to ensure compliance with this federal law.
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