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Monday, September 15, 2014

10 Website Posting Requirements for Municipalities

Various laws have been enacted or amended over the past few years to require municipalities and other local governments to post certain notices or other public records on the municipal or government website.  It can be difficult to keep up with these new requirements and changes as the laws change quickly.  I have summarized some of these "website posting" requirements for Illinois municipalities (some also apply to other government entities):

1.  Annual Meeting Schedule.  A public body that has a website maintained by full-time staff of the public body must post on its website the annual schedule of regular meetings for the governing body (i.e., city council or village board).  That annual schedule must remain on the website until a new schedule is approved. 5 ILCS 120/2.02(b).

2.  Meeting Notices.  A public body must also post notice of the regular meetings of the governing body on its website (if maintained by full-time staff).  The meeting notice must remain on the website until the regular meeting is concluded.5 ILCS 120/2.02(b).

3.  Meeting Agendas.  A public body must also post on its website (if maintained by full-time staff) the agenda of any regular meetings of the governing body.  That notice must remain until the regular meeting is concluded.  5 ILCS 120/2.02(a).

4.  Meeting Minutes.  A public body must post on its website (if maintained by full-time staff) minutes of a regular meeting of its governing body open to the public within 10 days after the approval of the minutes by the public body.  The minutes must remain on the website for at least 60 days after their initial posting.  5 ILCS 120/2.06(b).

5.  Employee Compensation Package.  6 days after approving the annual budget, a municipality that participates in the IMRF must post on its website the total compensation package for each employee having a total compensation package that exceeds $75,000.  Also, at least 6 days prior to approving an employee compensation package that equals or exceeds $150,000, the municipality must post the total compensation package information on its website. Alternatively, a municipality can choose to post a notice on its website where compensation package information can be obtained.  For municipalities without a website, the information must be posted at village or city hall. 5 ILCS 120/7.3.

6.  Information About the Public Body.  A public body must post on its website, if it maintains one, information about the public body including (1) short summary of its purpose; (2) block diagram of its subdivisions; (3) total amount of its operating budget; (4) number and location of all offices; (5) number of full and part time employees; (6) list of advisory boards, commissions, and committees; (7) the process for requesting public records under FOIA; (8) name of FOIA officer; (9) address where requests should be directed; and (10) FOIA fees.  5 ILCS 140/4.  

7.  Audit Reports.  [NEW - Effective January 1, 2015).  A municipality must post on its website a copy of the audit management letter and audited financial statements submitted by the auditor.  65 ILCS 5/8-8-10.5.

8.  ADA Notice.  A municipality that maintains a website must post the name, office, address, and telephone number of the ADA coordinator, if any and the grievance procedures, if any, adopted by the municipality to resolve ADA complaints.  65 ILCS 5/1-1-12.

9.  Foreclosure Notices and Orders.  A municipality must post on its website the address where foreclosure notices and final confirmation sale orders should be sent.  735 ILCS 5/15-1503 & 1508. 

10.  Miscellaneous Website Posting Requirements [Chicago only].  Municipalities of 1,000,000 population or more (Chicago) must post a variety of other documents on its website relating to TIF projects.  This law does not apply to other municipalities.  65 ILCS 5/11-74.4-8d.  

This list is not meant to be exhaustive, and it is likely that new website posting requirements will be established as more governments utilize their websites to disseminate information.  

Post Authored by Julie Tappendorf


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